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Replacing
Corporate Intranets
Many organizations
currently have a corporate intranet. However, does it require
IT resources to get involved each time a document or for needs
updating? Does it require developers to get involved when
changes to the structure need to be made? Is a flexible and
easy-to-use? Can users customize it to fit their own specific
needs? Intranets are often out-of-date because they are costly
and cumbersome to maintain.
SharePoint, with
its flexible design, scalability, and ease-of-use, is becoming a
popular choice as the infrastructure for corporate intranets.
Combined with the ability for customization is required,
SharePoint is a low-cost solution that provides the ability for
users at all levels to participate and contribute to the
corporate intranet. In users with the appropriate permissions
can easily maintain documents and other information on the site,
and most of this can be done through the Microsoft Office 2003
interface. Administrators can still control security, and
approval can optionally be required before information is posted
or changes in structure made.
The typical
SharePoint-based intranet can have a home page with information
applicable to all employees, and department-specific sites,
linked to the from home page. The site could include Web parts
and features such as:
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Announcements
for providing employees with information such as promotions,
notification of open enrollment periods for medical
benefits, and imported company financial statistics.
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Context, for
storing the company directory. Basic user information could
be retrieved from active directory and additional items such
as photographs of each employee could be maintained through
SharePoint.
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Forms library,
for storing company for such as insurance claim forms and
401(k) enrollment forms.
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Document
libraries, for storing procedures and policies.
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Events, for
listing of coming company events such as holiday parties,
seminars, and internal training sessions. Items such as a
month in close dates and pay dates could also be maintained.
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Links, for
commonly accessed web sites such as the company external web
site, support sites, and competitor sites.
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Surveys, for
getting feedback and on company issues such as where to have
the next company meeting.
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Alerts, for
getting notified when imported information is added or gets
changed.
More Information
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